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If the project requires full board review, the date of the full board review will be listed under the heading “Agenda Date” on the Project Summary page in HawkIRB. The HSO will notify the investigator if s/he is requested to attend the meeting. The HSO distributes copies of the Application Form, Informed Consent Document, and other supporting materials to members attending the meeting about a week in advance. The Principal Investigator should review the workflow in HawkIRB to track the project progress. Email notifications are not sent for the stages of meeting preparation.
In HawkIRB, when the project is ready to be scheduled to a full board meeting, it shows in workflow as “Pre- Meeting Prep.” At this stage, the application and materials are being prepared for a full board meeting. When the application moves in workflow to “Scheduled,” it has been scheduled to a meeting.
When the application moves to “Post-Meeting Prep,” the project has been reviewed by the full board and is now waiting for minutes from the meeting to be written and approved by an IRB chair. After the minutes are finalized by the IRB chair, they are sent to the Investigator and arrive in the PI’s inbox.